Salalah College of Technology (SCT) conducted a workshop to review Strategic Plan Cycle 3 (2013-18) on June 11, 2018 from 10 am to 2pm at ELC-SAC. The objectives of the workshops were:
- Involvement of stakeholders (both internal and external) in the review of the current (2013-18) Strategic Plan and enhance the ownership of the College.
- Conduct SWOT analysis based on the implementation of the current strategic plan.
- Identify if OAAA CARs were addressed in the achievement of the Strategic Goals.
- Seek feedback on the implementation of the current SP and propose suggestions on the five elements (Vision, Mission, Values, Graduate attributes and Goals) for Strategic Plan Cycle 4.
The participants of the workshops include Dean, Assistant Deans, HoDs and HoSs of all units, QA Unit members, QA coordinators, Omani and expatriate staff members, student representatives, Alumni Members, representatives from Industry, community and Ministry. Total participants were 95 including 51 academic staff, 23 non-academic staff, 3 students, 14 representatives from Industry/community and 4 representatives from Ministry. Eight groups were formed to conduct the SP review with the composition of different types of stakeholders like CC member, HOSs, Omani staff, Expatriate staff, Industry /community representatives, Student Representatives and QACs in each. CC Member & QA Coordinators were assigned with the responsibility to ensure that the group discussion goes in right direction and focus on tasks at hand.
Workshop was started with the welcome address by college Dean, Dr. Hamdan Al-Manthari. In his opening remarks, Dr. Hamdan welcomed the participants and requested them to actively participate in the review of SP and provide their constructive feedback/suggestions that will help for development of new Strategic Plan. Later, Head of Quality Assurance Unit, Mr. Khalid Al-Mashaani started the proceedings of workshops by presenting the objectives of the workshop and the expected outcomes from the participants.
The workshop was divided into four Sessions. QAU provided all the necessary documents to all groups to complete the activities during these sessions like SCT SP-2013-18, draft SPAR-2013-18, SPAR-feedback Template, SWOT-Template, Progress report on OAAA-CARs Achievement Report, OAAA-CARs feedback Template and Template for providing feedback on 5 SP Elements.
The details of each session are as follows:
Session-1: Session-1 was started at 10:30 am. HQAU presented first draft of SPAR-2013-18 that includes achievement of SP goals (in percentages goal wise) for 5 years starting from AY 2013-14 to AY 2017-18. He also explained reasons for some major variances noted in achievements from one year to another. Each group was assigned two Goals for feedback on SPAR. Optionally the groups were guided to cover the other goals depending on time availability. Each group held discussion and completed the assigned tasks such as Validation of findings’ of SPAR and reasons for variances, providing suggestions to address the gaps and for further improvement in next SP CYCLE etc.
Session-2: Session-2 was started at 11:15 am. Mr. Suresh Kumar, Quality Assurance Officer in QAU, made a brief presentation on SWOT and explained about the tasks that all participants were supposed to accomplish. Each group was assigned two Goals for SWOT Analysis. However, they were advised to cover the other goals depending on the time availability. All groups started their discussion and completed the assigned tasks such as Review of SPAR report (for the assigned goals) identify the Strengths & Weaknesses, Identifying the Opportunities and Threats based on the external factors that can influence the achievement of Strategic Plan and fill the template of SWOT analysis for the assigned goals
Session-3: Session-3 was started at 11:50 am. HQAU presented achievement progress of OAAA-CARs including how many CARs were addressed through SP. Each Group was assigned specific Commendations, Affirmations and Recommendations for providing their feedback. However, they were advised to provide feedback on the other CARs depending on time availability. Later, the groups completed the assigned tasks such as Verifying the achievements of OAAA-CARs through the college SP sub-goals, strategies as indicated in OAAA-CARs-Progress Report prepared by QAU and providing suggestions to further improve the achievement of OAAA-CARs.
Session-4: Session was started at 12:30 pm. Mr. Suresh Kumar, QAO, briefly explained about the 5 elements of SP and the expected tasks to be completed by the participants in this session. The groups were requested to provide feedback on all 5 elements. Later, the g groups completed the assigned tasks such as reviewing 5 elements of the SP, provide feedback on them and suggest changes in the 5 elements, if any. Later, one member from each group presented their feedback on the proposed changes in 5 elements.
The workshop was concluded at 1.10 pm. QA Coordinator/One of the members in the group were requested to prepare a detailed report for each session and submit it to QAU. After receiving all reports, QAU will consolidate them and finalize the report on SPAR which will be submitted to the ministry after College Council’s review and approval.
In his concluding remarks, Dr. Hamadan, College Dean, thanked all participants including the representatives from Industry and community who actively participated in the workshop. He also thanked the representatives from the Ministry.
Post workshop session: (1:15 pm to 2:00 pm):
After completion of the workshop, a post-workshop session was conducted by the Ministry representatives. The participants were Dean, Assistant Deans, QAU staff and all QA Coordinators. After introducing his team, Dr. Shaker, a representative from Ministry, provided his feedback on SCT SPAR-2013-18 daft (Goal-wise). He mainly emphasized on some of the conflicts that he noticed in SPAR achievements, Gaps/challenges and Improvements for next SP. He also provided some suggestions to improve the SPAR further.
Dr. Hamadan, College Dean, once again thanked the representatives from Ministry for attending the workshop and providing their valuable suggestions.